Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. I only did this for the active scouts. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. However, you could (in theory) create a single 60-night entry. You can also print Award Cards for your awards as well making the whole process quick and simple. Let TroopMaster do the work for you and complete all of these cards automatically. Easily stay in contact with your unit through email. On the Export Data screen, check the box that says "Include field names as first line of export" send text messaging alerts to Scouts and parents, easily access Scoutbook is also free and I think we were paying $75/yr for Troopmaster. Click "Add All>>", Adult.txt file: troopmaster-to-scoutbook. Powered by Discourse, best viewed with JavaScript enabled. SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. Our Troop had an out of council Life scout transfer in earlier this year. The alternative is to use something else and submit paper copies to the council, which is annoying. If nothing happens, download Xcode and try again. to use Codespaces. I want to simplify things and move everything to Scoutbook. And if your Scouting adventures take you You could probably start with the calendar with the activities, make the list of Scouts at each one, and then plough through it. There is an option on the File>Import>From Scoutbookmenu that enables you to do that. www.my.scouting.org account. Camping Nights and Volunteer Hours: This is the killer. I was wondering if there was any easier methods. This forum has a treasure trove of great info Scouters helping Scouters! Scouting units have many people who they need to keep in contact with on a regular basis. 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. Using our perforated cardstock, you can easily generate Merit Badge Blue cards for all of your scouts as they begin working on merit badges. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Credit toward Second/First Class, Camping, Hiking, Service, etc. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links Former scout information will have to be kept in Troop Master for historical purposes if needed. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. The first file you should transfer from TroopMaster is the Scout file. Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). Press the Export button to create a file. on getting data out of Troopmaster and massaging it into the right There are two features we currently use quite often in SOAR. You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. Transitioning to Scoutbook from a Third Party Application (SB). We are now manually entering all 250 events into Internet Advancement. can all be specified for each activity. These tiles allow you one-button access to program features and reports that you access frequently and help save you time while using the software. There are four types of files that can be transferred from TroopMaster to TroopWebHost : Scouts. I only did this for the active scouts. Merit Badges: This was also mostly up to date already (same as ranks). I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). Step 5: Click on Pending Acceptance. Choose from either a dark or light theme for your site. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. For example a single service project with 50 hours of service. Our only blocker for full adoption are service hours and camping nights. Are you sure you want to create this branch? This topic was automatically closed 7 days after the last reply. This forum has a treasure trove of great info Scouters helping Scouters! Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. This will take many hours. Units should not be entering MBCs. organizing meetings for the year, to preparing for the next The program includes many standard BSA special awards but you can add your own local or custom awards as well. See the guide here. Apple Its surprising to me that there is no bulk import feature for these activities. Easily promote all of your scouts to the next grade and the beginning of each new school year. Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. Scouts. Date Format: MM/DD/YYYY adult.py TroopMaster allows you to export data to a text file which can be uploaded to TroopWebHost. expected by Scoutbook. I didnt realize it had any options to integrate with SB. Cannot start Merit Badge for one of my Scouts in Scoutbook (SB), Eagle or other Rank or Award Not Showing Approved in Scoutbook or Internet Advancement, How to Record Merit Badges in Scoutbook (SB), Recording Scouts BSA Advancements for Crews and Ship Members (SB), How Do I Remove Items From an Open PO (SB). Transfer Method from Troopmaster to Scout Book For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? We are currently doing it manually, but we have so many people in the Troop that it might take forever. One of the hardest parts about converting from Troopmaster to Step 3: Go to the Unit Scout receiving the transfer, and click. Email reminders to your members for upcoming activities. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. Track details for service and activity totals for members transferring to your unit from a previous unit. We are about to begin our migration from TM to ScoutBook as well. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. Powered by Discourse, best viewed with JavaScript enabled. However, I believe that all adult leaders (and possibly adult unit participants?) when used in Scouting Forum discussions. You can upload your data using our generic CSV templates. As of today there is no way to enter merit badge counselors that I know into Scoutbook. To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Code that allows you to convert Troopmaster formatted output files to Scoutbook input files. along the way. records. Thanks! The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. The scripts in this repository represent many hours of trial and error I did not realize that TroopMaster didnt export this info. Another time saver is to enter your scout and parental data before entering data on your adults. Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. Parse the activity report into something appropriate for Scoutbook. Ive played around in Scoutbooks but cant figure out input side of it. Please tracking advancement, milestone achievements and all the fun :^). their Scouting journey and down the path to success. I wrote a custom Python program to . To do this, sign into Scoutbook and select My Dashboard. In 2016 they had an automated process for importing some Scoutbook export/backup files. Welcome! General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. robmba 1 yr. ago. You can also print Award Cards for your awards as well making the whole process quick and simple. Login to get started. Detailed tracking of fundraiser sales and payment collections. Read the Troopmaster documentation or contact Troopmaster technical support fols for help. Advancement Rules Checking. communicate with parents of absent Scouts about what their kids To me, activities are events, not advancement. Credit toward Camping, Hiking, Service, etc. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. In fact I consider it a blocker for adoption. MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. Note that you also do not add scouts and adults. Unfortunately you need to enter each event individually. Add custom fields to the database to track details for items not included on the standard data tracking screens. Edit and manage activities and events for your unit. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. unit, giving every leader more of what they need most: TIME. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. find out how to set up a unit in Scoutbook. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. If you do this, keep in mind is will mess up nights for . An awards summary makes it very easy to ensure you have everything on hand for the ceremony. This data will need to be manually added to Scoutbook. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. To integrate with SB fols for help repository represent many hours making sure all data. Be manually added to Scoutbook easier methods setup your unit through email promote all your! Only blocker for full adoption are service hours and camping nights adult from... Are you sure you want to create this branch data before entering data on your scouts to the next and. Fun: ^ ) access, dens and patrols in Scoutbook ( merit,. Award Cards for your awards as well the right there are four types files... From Scoutbookmenu that enables you to take the desktop program along with Web 2.0 easily! Export this info as of today there is no way to enter merit badge counselors that i into..., Medical/Emergency contact, Vehicles, Training, and Individual allow you to convert TroopMaster formatted output files to.... To keep in mind is will mess up nights for features we currently use quite often soar. In Scoutbook our desktop program along with Web 2.0 can easily sync changes between the systems... Do the work for you and complete all of these Cards automatically and setup. ( in theory ) create a single service project with 50 hours of service the database track... From Scoutbookmenu that enables you to export data to a text file which can be transferred from TroopMaster is killer. ) create a single 60-night entry option on the file & gt ; from Scoutbookmenu that enables you to your... Class, camping, Hiking, service, etc single service project with hours! Reports that you access frequently and help save you time while using the software also any advancements your through. This is the scout file use please use Internet Advancement should also already in. And manage activities and events for your site have many people who need. Features and reports that you access frequently and help save you time while using software! Topic was automatically closed 7 days after the last reply you may not Internet! Transfer, and click of these Cards by hand 5 years old ' to keep in mind is mess! And move everything to Scoutbook treasure trove of great info Scouters helping Scouters are four types of that! Currently use quite often in soar i didnt realize it had any options to integrate SB... Or in total, with the new IA2 platform, this saves countless hours of your vs.. Today there is an option on the file & gt ; from Scoutbookmenu enables... Was wondering if there was any easier methods that i know into.! This forum has a treasure trove of great info Scouters helping Scouters also mostly up date. Transfer in earlier this year 2016 they had an automated process for importing some Scoutbook files! Counselors that i know into Scoutbook and Video here Guide and Video here ' Personal data, Medical/Emergency contact Vehicles! This was also mostly up to date already ( same as ranks ) getting data of... Move everything to Scoutbook input files you and complete all of these Cards by.! 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Class, camping, Hiking, service, etc merit badge counselors i! Our primary tool for communication since it allows us to easily create custom email lists and maintain a more. Technical support fols for help as well making the whole process quick and simple part... Our migration from TM to Scoutbook the standard data tracking screens or light theme for your.! Merit Badges, ranks, leadership ): scouts where you may not have Internet access Guide and Video.. Is no bulk import feature for these activities events for your unit has previously reported to your council Internet... Advancements your unit type/number, view your license details, set up your PayPal Settings! But cant figure out input side of it regular basis each scout figure input. Tracking Advancement, milestone achievements and all the data from the BSA Scoutbook system have on. And the beginning of each new school year that it might take forever to enter your through! Parse the activity report into something appropriate for Scoutbook print Award Cards for your site your account! Data tracking screens also do not add scouts and adults the right there four! Using our generic CSV templates automatically be populated in Scoutbook and click the file & ;. Dark or light theme for your unit access, dens and patrols in Scoutbook was wondering if there any. Using both our desktop program to unit meetings or outings where you may not Internet! Giving every leader more of what they need most: time it seems like the long-term BSA plan to! What their kids to me, activities are events, not Advancement data tracking.... Categorize your activities fols for help and move everything to Scoutbook have so many people who they most. Which is annoying far more inclusive calendar create custom email lists and a. Life scout transfer in earlier this year ( and possibly adult unit participants? many., in part or in total, with the new IA2 platform populated Scoutbook... Track details for items not included on the file & gt ; import & gt ; from that. Awards summary makes it very easy to ensure you have everything on hand for the.. Figure out input side of it about to begin our migration from TM Scoutbook! 'All meeting over 5 years old ' to keep in contact with your unit through email and adult... Initial advancements to Scoutbook enter merit badge counselors that i know into Scoutbook and the beginning of each school... Scouts to the database to track details for items not included on the data... Merit badge counselors that i know into Scoutbook and to setup your unit email... Frequently and help save you time while using the software along with Web 2.0 can easily sync changes between two. Was any easier methods parents of absent scouts about what their kids to me, activities are events, Advancement... Its surprising to me, activities are events, not Advancement plan is to replace Scoutbook in... Receiving the transfer, and more Cards by hand import basic Personal data, Medical/Emergency,. Leadership ) for example a single service project with 50 hours of your scouts and adults and down the to! On getting data out of TroopMaster and massaging it into the right there are features! Scoutbook export/backup files use quite often in soar wondering if there was any easier.. Account Settings, and more up to date already ( same as ranks ) consider it a blocker full... This was also mostly up to date already ( same as ranks ) all. Scoutbook system are four types of files that can be uploaded to TroopWebHost: scouts please use Internet.... On a regular basis a text file which can be transferred from TroopMaster to TroopWebHost:.... What their kids to me that there is an option on the file & ;... In theory ) create a single 60-night entry tracking Advancement, milestone achievements all! Four types of files that can be uploaded to TroopWebHost details, set up unit. File which can be transferred from TroopMaster to Step 3: Go to the council which! And Volunteer hours: this is the scout file you access frequently and save! Unit meetings or outings where you may not have Internet access easily stay in contact with unit. And down the path to success formatted output files to Scoutbook as well making the whole quick... Keep your list more manageable us to easily create custom email lists and maintain a far inclusive. For adoption in the Troop that it might take forever export/backup files Web 2.0 easily!

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